A Step by Step Guide to Employing New Staff

Every employee knows that hiring staff is a long and complex process. But you can’t cut corners. Otherwise, you might end up with the wrong people working for your business.

Post Your Advertisement

The first step on the journey to hiring new employees is preparing your job advertisement and posting it. Firstly, make sure you’re very clear and specific when writing the advert. Say exactly what skills and experience levels you’re looking for so that only the right people will apply. Try not to be vague about it, otherwise, you’ll be flooded with applications from unsuitable applicants. And that will mean having to spend longer on the process than is necessary.

You also need to think carefully about where the advert will be posted. It should ideally be placed somewhere that guarantees the maximum number of views by the kinds of people you’re looking to attract. There are hundreds of job sites, so take advantage of the ones with the best reputation. You might also want to use industry-specific websites and even newspapers if you’re looking to employ a senior figure.

Conduct Interviews

Job interviews are nervy, uncomfortable affairs for many applicants, so it’s important to get them right. If you make them even more uncomfortable, you might not see what they have to offer to your business. But at the same time, you want to push and prod so that you can learn as much about them as possible. It’s not an easy balance to get right, and you approach should be tailored to the company and role you’re looking to fill.

Don’t be one of those interviewers who thinks it’s their job to act tough and intimidate the interviewee. That won’t help anyone. Before the interview starts, have a meeting with your senior managers and discuss which questions should be asked. It’s a good way of deciding as a team, and it usually gets the best outcomes. Once the interview is in full swing, be as relaxed and pleasant as possible, while still asking the right questions.


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Pay the Right Wage

If you’re going to attract the right people to the role you’re looking to fill, you’ll have to pay a good wage. Why would people leave their current role and join your company unless you’re paying them more money than they were getting before? You should do your market research and find out what the average pay rate is for this role.

Pay is equally important when you’re hiring low-ranking staff members. It’s a criminal offence to pay an employee less than the minimum wage, so don’t try to do this. If you want to get the best out of your staff, it’s always best to pay them as much as you possibly can, so remember that.

Prepare a Contract

When you’ve found the employee who you think is right for the job based on their application and interview, it’s time to offer them the job. Assuming they accept your job offer, wait for their notice period to finish and then get them to work right away. Once they’re in work, you have only two weeks before you must have them sign a contract. The contract should outline their pay, the terms and conditions, sick pay, holiday pay and other employment rights.

This is standard procedure, so if you’ve hired staff before you’ll know all about the process. But if you’re running a startup, and you’ve never been through the process of hiring staff, you might need a little more support. Employment contracts are important because they’re legally binding. You can’t afford to not take them seriously. Find a lawyer with expertise in employment law if you need more support.

Provide the Necessary Training

Guidance is important for all new employees. To be begin with, you’ll have to give them an induction and a probationary period. This is just to make sure that the role is suitable for them and that they are the right for the business. You don’t need to be testing them or judging their performance too harshly to begin with. But if their behaviour is poor from the outset, it could be the wrong employee for you.

Safety training is vital too. If the employee is going to be carrying out a job that requires them to carry out potentially dangerous tasks, it’s your responsibility to provide the right training. If that safety training and equipment is not provided, they could take legal action against you when something goes wrong, and they get hurt.

Make the Rules Clear

Every workplace needs some rules and regulations to keep everyone in check. If these rules are not in place, the office becomes a much more unruly and potentially dangerous place. The rules should be made clear to new arrivals as soon as they start work. This gives you a chance to see how they respond to authority and whether they follow the rules or not.

Your rules should state what time you expect them to arrive at work and at what time you want them to stay until. Things like the dress code, break times, and how they’re expected to conduct themselves in their work should all be made clear.

Build a Strong Working Relationship

Building strong relationships with all your employees should be a focus for you as a boss. Things can become difficult in the office if the relationship between employer and employees fracture. This is something you want to avoid at all costs. It doesn’t have to be difficult to build a strong working relationship though.

Try to build an informal relationship with your staff, and hold out of work events where everyone can get to know each other and relax away from work. This is the kind of thing only the best bosses do. And you’ll quickly see the benefits of a happy, unified workforce when you’re back at work.


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This step by step guide tells you all you need to know about hiring new staff members. So, put it to use next time you’re hiring.


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